Senior Payroll Officer
- Location
- Philippines
- Type of Employment
- Permanent - Work From Home
- Time Commitment
- Full time
About Us
At Amped HQ, we’re on a mission to connect top talent with opportunities that drive real impact. We’re constantly expanding our global network, seeking the best and brightest to join our team and contribute to our partners’ success.
With industry-leading partner and employee retention, Amped HQ is redefining what outsourcing can be. We focus on building genuine relationships, delivering meaningful results, and fostering growth both professionally and personally, in a fun, supportive environment.
Our core values, People First, Innovation, and Growth, guide everything we do. Here, you’ll collaborate closely with senior management, gain access to powerful tools and resources, and enjoy the freedom to upskill in areas that excite you.
About the Opportunity
Our partner is a premier, fast-growing staffing and recruitment firm specializing in the construction, warehousing, and skilled trades sectors. Established in 2016, they have rapidly expanded their footprint to include over 11 branches across New Zealand and a growing presence in Australia.
They are seeking a high ownership professional to take the lead on their weekly payroll operations. This is a senior-level role for a "strong character" who can maintain integrity and compliance while navigating a high-volume, fast-paced environment.
Responsibilities
Purpose of the Role
The Senior Payroll Administrator is the engine room of the company’s weekly operations. You will take full ownership of the end-to-end payroll processing for a workforce of 600–800 New Zealand casual employees and contractors.
This isn't just data entry; it’s about being a "compliance anchor." You will manage the seamless flow of data through a highly automated tech stack, ensuring 100% accuracy and providing mature, authoritative support to the finance leads and wider team.
Key Responsibilities
1. End-to-End Payroll Execution
- Weekly Cycles: Manage full-cycle payroll for 600–800 workers, ensuring every payment is accurate and ready for review by Thursday EOD for Friday payment.
- Audit & Verification: Rigorously verify hours, pay rates, and site-specific details. Monitor system "flags" and warning signs to resolve discrepancies before they impact the pay run.
- Statutory Compliance: Manage all statutory deductions (PAYE, KiwiSaver, ACC, ESCT) ensuring strict adherence to the NZ Holidays Act 2003.
- Financial Integrity: Reconcile payroll journals and ensure seamless posting to Xero.
2. Systems & Data Mastery
- Ecosystem Management: Maintain the integrity of the Karmly-to-PayHero data pipeline. Ensure timesheet data flows correctly from Karmly into PayHero for processing.
- Tech Stack: Navigate and maintain data across JobAdder, OnBoarded, Karmly, PayHero, and Xero.
- Triage: Proactively identify and resolve discrepancies between platforms, working with providers to improve automation.
3. Stakeholder Excellence & Ownership
- Professional Firmness: Act as the "go-to" authority for payroll queries. You must have the confidence to be firm with internal staff regarding deadlines and compliance standards.
- The "Joren Standard": Maintain exceptional responsiveness. You are expected to provide proactive updates and take total accountability for your desk.
- Collaboration: Work closely with the Finance Controller and Finance Manager. (Note: This role will transition to report to the new Invoicing Lead starting mid-June).
What Success Looks Like (KPIs)
Requirements
- 5+ years of solid NZ payroll experience with a background in Labor Hire or Recruitment.
- A deep, functional understanding of the Holidays Act 2003 (specifically casual worker entitlements).
- Proven experience with PayHero and Karmly is highly preferred.
- Proficiency in Xero and JobAdder is a significant plus.
- A mature, responsible "strong character" who prioritizes accuracy over speed.
- Comfortable working 100% aligned with NZ Business Hours.
Benefits
Why You’ll Love Working Here
At Amped HQ, we put people first. Built on growth, innovation, and teamwork, we give our team members the space to do their best work, the support to thrive, and the recognition they deserve. With a collaborative culture and a commitment to personal and professional development, you’ll be part of a company that truly cares about your success and well-being.
Here’s what you can look forward to:
- Permanent work-from-home setup – Enjoy flexibility and comfort while staying productive.
- Complete WFH equipment provided – We make sure you have everything you need to excel.
- Comprehensive HMO coverage – Health insurance starting your very first month.
- Full government-mandated benefits – Includes SSS, Pag-IBIG, PhilHealth, and 13th month pay.
- Competitive salary package – Earn what you deserve for the value you bring.
- Clear career growth opportunities – Continuous learning and well-defined pathways for advancement.
- Supportive international team – Collaborate with passionate, high-performing professionals across the globe.
- Health and wellness culture – We actively promote your well-being through initiatives and support, including up to 10,000 per year each for gym and education support.
- Direct access to senior management – Make an impact and have your voice heard.
- Focus on personal development – Grow your skills and explore areas that excite you.
- Annual performance appraisals – Transparent reviews that celebrate achievements and guide growth.
- Monthly gratitude events with potential incentives – Celebrate wins, milestones, and the people behind them.
- Generous leave benefits – Includes vacation, sick, mental health, and birthday leaves for real work-life balance.
Join us at Amped HQ and be part of a team that values your growth, celebrates your achievements, and supports you every step of the way. Together, we’ll achieve more and have fun doing it! Apply now to meet our talent acquisition team!
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