Talent Pooling - Executive & Operations Support Experts
- Location
- Philippines
- Type of Employment
- Talent Pooling
- Time Commitment
- Full time
About Us
At Amped HQ, we’re on a mission to connect top talent with opportunities that drive real impact. We’re constantly expanding our global network, seeking the best and brightest to join our team and contribute to our partners’ success.
With industry-leading partner and employee retention, Amped HQ is redefining what outsourcing can be. We focus on building genuine relationships, delivering meaningful results, and fostering growth both professionally and personally, in a fun, supportive environment.
Our core values, People First, Innovation, and Growth, guide everything we do. Here, you’ll collaborate closely with senior management, gain access to powerful tools and resources, and enjoy the freedom to upskill in areas that excite you.
About the Opportunity
We are looking for a highly organized and proactive Executive Assistant to support global executives operating across multiple time zones. This role is ideal for someone who thrives in a fast-paced, remote environment and can manage both strategic and administrative responsibilities with minimal supervision.
You will act as a key partner to the executive, ensuring smooth day-to-day operations, effective communication, and seamless coordination across teams and stakeholders globally.
Responsibilities
Executive & Administrative Support
- Manage complex calendars across multiple time zones (AU, US, EU, etc.)
- Coordinate meetings, appointments, and travel arrangements
- Prepare agendas, presentations, reports, and briefing materials
- Handle inbox management, including prioritization and drafting responses
- Track tasks, follow-ups, and key deadlines for the executive
Communication & Stakeholder Coordination
- Serve as a point of contact between the executive and internal/external stakeholders
- Coordinate with global teams to ensure alignment and timely execution
- Draft professional communications on behalf of the executive
- Maintain confidentiality in all communications and documentation
Operations & Project Support
- Assist in managing projects, ensuring timelines and deliverables are met
- Document processes, meeting notes, and action items
- Support operational workflows and identify areas for efficiency
- Help prepare reports and dashboards for decision-making
Travel & Logistics
- Arrange international and domestic travel, including itineraries and accommodations
- Manage expense tracking and reimbursements
- Ensure smooth logistics for meetings, events, and offsites
Requirements
Experience & Skills
- 3–6+ years of experience as an Executive Assistant, Virtual Assistant, or similar role
- Experience supporting senior executives or founders is highly preferred
- Strong organizational and time management skills
- Excellent written and verbal English communication skills
- High attention to detail and ability to multitask
Technical Proficiency
- Google Workspace / Microsoft Office (Docs, Sheets, Calendar, Outlook)
- Project management tools (e.g., ClickUp, Asana, Trello, Monday.com)
- Communication tools (Slack, Zoom, MS Teams)
- Familiarity with CRM tools or automation platforms (nice to have)
Work Style
- Proactive, resourceful, and solutions-oriented
- Comfortable working across different time zones
- Ability to work independently with minimal supervision
- High level of professionalism and discretion
Nice to Have
- Experience in a remote or offshore support setup
- Exposure to startup or agency environments
- Experience with automation tools (Zapier, Make, etc.)
- Basic data analysis or reporting skills
Benefits
Why You’ll Love Working Here
At Amped HQ, we put people first. Built on growth, innovation, and teamwork, we give our team members the space to do their best work, the support to thrive, and the recognition they deserve. With a collaborative culture and a commitment to personal and professional development, you’ll be part of a company that truly cares about your success and well-being.
Join us at Amped HQ and be part of a team that values your growth, celebrates your achievements, and supports you every step of the way. Together, we’ll achieve more and have fun doing it! Apply now to meet our talent acquisition team!
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